Mentors and mentees are encouraged to meet in public locations, such as convenient cafés, and not private residences. Should the mentee visit the mentor in their place of work, the mentor is to ensure that the visit adheres to the appropriate occupational health and safety policies and procedures.
Confidentiality should be maintained by both parties to help foster sharing and meaningful discussion through an honest and trusting relationship. Confidentiality should also be maintained beyond the relationship itself and even in the circumstance that the mentorship is terminated. However, a breach of confidentiality is warranted in the extreme circumstance when it is required to maintain someone’s personal safety or when legally obligated to do so.
Care is given to ensure mentors and mentee’s are appropriately matched to ensure that both parties get the most from the program. Typically, this is based on the party’s alignment to certain disciplines and other factors. However, given the limited and varying backgrounds of mentees and mentors, a well aligned match cannot always be guaranteed. In such a case, the mentor or mentee will be carried over into the next intake pool where a new suitable match may become available.
The system allows mentors and mentees to determine the direction and goals of the mentorship so long as those goals are aligned with the mentee’s career development or study. Participation is voluntary and either party can end the relationship at any time.
The MentorEase platform is a widely used program that assists in finding mentors and mentees an appropriate match. The program was developed and implemented for Beedie Luminaries by a company called Giant Step Inc. in Toronto Canada. Personal information provided by Users (including, but not limited to, all employees, mentees, mentors and administrators) will be stored in facilities provided by a third party hosting provider called Microsoft Azure Cloud locked only use servers in Toronto, Canada.
Users agree not to use the MentorEase Platform for any purpose that is unlawful. Further, Users agree not to act in any way that might burden, impair, disable or damage the Platform itself or other Users of the Platform.
Any breaches in the policy and standards mentioned here my result in termination of the mentorships at the discretion of the program coordinators. The parties involved will typically be given the opportunity to comment prior to a decision been made should a breach be found.